Nannies: Benefits of Being Paid “On the Books”

Nov 5, 2015 | Employing a Nanny, Working as a Nanny

Domestic workers hold jobs like any other professional and should be paid legally to gain important protections and advantages. You will need to pay taxes but the benefits will far outweigh the small amount taken out of your paycheck.


Here are some of the protections and benefits of being paid “on the books.”

You have a verifiable income.

If you apply for a car loan, student loan, mortgage or even a credit card, you’ll need to show that you can pay monthly installments. Being paid legally provides that. If your pay is not documented, you have no way to show that you have income.

You have a legal employment history.

Getting paid “on the books” creates a work history. This is also important when applying for a loan, credit, or your next job.

You can receive unemployment benefits.

Employers are required to pay an unemployment insurance tax. When paying legally, your family (employer) will do the same. If you lose your job, through no fault of your own, unemployment benefits will partially replace your lost wages for up to six weeks while you look for a new job.

You can enjoy Social Security and Medicare benefits.

You and your employer will pay Social Security and Medicare taxes. This money is set aside to help pay for living and medical expenses when you retire. If you are paid “under the table,” you don’t receive these benefits and may need to continue working past retirement age.

You may be eligible for a health care subsidy.

The Affordable Care Act requires everyone to have health insurance or pay a fine. A health insurance marketplace has also been created to help people find coverage. If you buy a policy through this marketplace, you could qualify for a subsidy and cut the costs of your insurance. Provided, of course, you are being paid legally.


An important distinction for household employees to understand is gross vs. net pay. Gross pay is your compensation before taxes. Net pay is your pay after taxes. Before negotiating an hourly rate or annual salary, know how much you need to “take home” (your net pay). From there, you can “gross up” your request. For example, Sara lives in New York and needs a net pay of $600 a week. She can use this nanny tax calculator to insert her net pay and calculate her gross pay, which will be $806.

Weekly Gross Pay


Federal Income Tax


State Income Tax


Social Security & Medicare


Total Taxes


Sara’s Net (Take Home) Pay


If paid “under the table”:
Sara would still owe income tax. However, she would not be eligible for unemployment or retirement benefits as her wages are undocumented and the family did not pay the appropriate taxes.

If illegally paid as an independent contractor (Form 1099): Sara pays income tax and, as an independent contractor, both the employer and employee portions of the Social Security and Medicare taxes (an extra $61).

Questions? Our partners at GTM Payroll Services relieve the administrative hassles of household payroll for domestic employers by providing a one-stop shop for payroll, tax filings, compliance and insurance. If you or your employer have any questions about being paid legally, contact GTM at (800) 929-9213 for a free, no obligation consultation.

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